Can Your Business Run Without You? Create Freedom by Creating Systems

Most of us use some type of systems on a day-to-day basis. Whether we use our cell phones, daily planners, or email inbox, we have most of our time and day organized.

Have you ever thought how valuable systems could be for your business? What if you were away for a week or two? Would you be okay? Would your business continue to thrive and give you the freedom you need to tend to what’s on hand?

Having the right systems in place with automated or structured processes will allow your business to run for a while without much thought or attention.  You can even delegate some systems to others, so that your business can continue to flourish even when you are not present.

Where to Start and What to Systematize

In most businesses there are numerous repetitive tasks that could easily be systematized. Look at the systems you have in place, or those you could put in place to make for a productive and powerful day. You can create systems for nearly everything in your business, whether it is automating your social media activities, scheduling appointments, e-zines, or marketing.  There is so much you can create systems for.

Having systems in place will truly liberate you and allow you to focus your energy on your business instead of feeling flustered and overwhelmed every time a repetitive task has to be done.  In addition, you can easily break away to tend to important family matters or a vacation knowing your business needs are taken care of.

Are you excited with what systems can do for you and your business? Are you feeling overwhelmed and not sure where to start? Would you like some support in setting up easy systems that will allow your business to thrive, even in your absence? Email Virtual Productivity Solutions and we’ll have a look at your situation and how systematizing your business can help you be more productive.

5 Ways to Determine your Productivity Level

My definition of productivity is doing the right things right.  But how do you know whether you are doing the right things right?  Here are 5 basic steps to determine your productivity level:

Step 1

Are your activities aligned with your goals?   Are you aware of the goals of your organization, and how are you measuring up?  Have you set personal goals that are measurable and clear?

Step 2

Examine your work processes.  Are there systems in place to streamline the workflow, and are these systems effective?  Are routine tasks being automated as far as possible?  Are there policies and guidelines in place to help staff know what to do when?  Are you using the most effective method of getting each task done?

Step 3

Do you and your staff know how to do the best quality work?  Are you adequately trained to excel at your tasks? How do you measure the quality of your work?

Step 4

Do you have a workflow continuity plan in place?  Do you and your staff know what to do in case of emergency?  Do you have adequate backups, etc. in place in case disaster strikes?  Do you and your staff know what to do when key personnel are not at work so that the workflow remains constant?

Step 5

Do you spend time each week looking back at what has been accomplished, where you currently stand, and where you are heading?

Managing a small business is challenging.  It is so easy to feel overwhelmed with the amount of work you have to do.  There are so many distractions.  It is difficult to stay focused.  However, being productive leads to being successful and reaching your goals.  In fact, being optimally productive will give you the opportunity to take a break from your daily work and to relax.  Don’t you think it is time to focus on your productivity, in order to get the rest you need?

5 Ways to Determine your Productivity Level

My definition of productivity is doing the right things right.  But how do you know whether you are doing the right things right?  Here are 5 basic steps to determine your productivity level:

Step 1

Are your activities aligned with your goals?   Are you aware of the goals of your organization, and how are you measuring up?  Have you set personal goals that are measurable and clear?

Step 2

Examine your work processes.  Are there systems in place to streamline the workflow, and are these systems effective?  Are routine tasks being automated as far as possible?  Are there policies and guidelines in place to help staff know what to do when?  Are you using the most effective method of getting each task done?

Step 3

Do you and your staff know how to do the best quality work?  Are you adequately trained to excel at your tasks? How do you measure the quality of your work?

Step 4

Do you have a workflow continuity plan in place?  Do you and your staff know what to do in case of emergency?  Do you have adequate backups, etc. in place in case disaster strikes?  Do you and your staff know what to do when key personnel are not at work so that the workflow remains constant?

Step 5

Do you spend time each week looking back at what has been accomplished, where you currently stand, and where you are heading?

Managing a small business is challenging.  It is so easy to feel overwhelmed with the amount of work you have to do.  There are so many distractions.  It is difficult to stay focused.  However, being productive leads to being successful and reaching your goals.  In fact, being optimally productive will give you the opportunity to take a break from your daily work and to relax.  Don’t you think it is time to focus on your productivity, in order to get the rest you need?