Streamlined Recruitment and Onboarding for Contractors | Velocity Case Study

business workflow

Client Background

Velocity, a fast-growing organization, was entering a rapid hiring phase requiring multiple independent contractors across departments. The company needed a scalable and efficient recruitment process to keep pace with growth while delivering a consistent candidate experience.

The Challenge: Inefficient Hiring and Onboarding

Before partnering with Virtual Productivity Solutions, Velocity faced several challenges:

  • Manual and inconsistent recruitment processes, causing delays in hiring critical roles.

  • No centralized system for managing candidates across LinkedIn, OfferZen, and the company website.

  • Unstructured onboarding, resulting in inconsistent new hire experiences.

  • Repetitive tasks consuming internal teams’ time, preventing focus on strategic decisions.

Velocity needed a solution to implement streamlined recruitment and onboarding for contractors, improve candidate quality, and free up managerial time.

The Solution: Optimizing Recruitment and Onboarding

Virtual Productivity Solutions partnered with Velocity to implement an end-to-end recruitment and onboarding framework.

Discovery & Workflow Mapping

We documented Velocity’s existing workflows to identify bottlenecks and inefficiencies in recruitment and onboarding.

Process Optimization

We designed a To-Be workflow that leveraged automation, best practices, and scalable processes to ensure consistent hiring outcomes.

Systems Setup

ClickUp pipelines and HubSpot candidate tracking were configured, including AI-enabled screening to streamline the hiring process.

Talent Acquisition Support

We assisted with drafting job posts, monitoring applicant flow, shortlisting candidates, and conducting first-round interviews to speed up recruitment and ensure quality.

Structured Onboarding Implementation

SOPs, onboarding checklists, buddy programs, and 30/60/90-day review milestones were introduced, creating a consistent onboarding experience for contractors.

Results & Impact in the First Month

After implementing the new system, Velocity achieved:

  • Reduced time-to-hire with structured recruitment pipelines.

  • Improved candidate quality through standardized vetting and scorecards.

  • Consistent onboarding experience for all contractors.

  • Freed managerial time by automating repetitive recruitment tasks.

  • Scalable processes, enabling multiple contractors to be onboarded simultaneously.

Conclusion: Scalable Contractor Hiring Made Easy

By implementing streamlined recruitment and onboarding for contractors, Velocity set the foundation for rapid growth and operational efficiency. This case study demonstrates how structured workflows, automation, and clear SOPs can transform contractor hiring, improve candidate experience, and create scalable processes that grow with your business.